Administrative Assistant

Organizational and Leadership Development · Washington, District of Columbia
Department Organizational and Leadership Development
Employment Type Full-time
Minimum Experience Entry-level

Please Note: Solidarity Center staff enjoy a hybrid telework/in-person schedule. We also have a mandatory vaccine policy and safety protocols in all our facilities. All candidates applying for this role will be expected to adhere to these policies and to work in the Washington, D.C. office a minimum of three days per week unless an ADA or health-related exemption is approved.


Location: Washington, DC

Application Deadline: When filled


Summary


Solidarity Center seeks to hire a highly organized, detail-oriented administrative assistant to handle a range of logistics and clerical functions for its Organizational and Leadership Development team. Since this department touches all of Solidarity Center's areas of work, it offers a unique opportunity for someone to learn about how nonprofit organizations function, while deepening their knowledge and skills related to the operational side of international development. A basic understanding of international issues is important for success. As a mission-driven organization, we also seek someone who shares in our social justice vision and values.


This individual must be able to handle multiple tasks with high levels of accuracy and keen attention to detail. This will include both light financial reporting and writing/editing in English. We are looking for someone who is organized and has good communication and people skills, as the Administrative Assistant will exchange information and coordinate with other departments across the organization. This will include interacting with field offices worldwide so this individual should be comfortable working with people from diverse backgrounds and be flexible in accommodating different time zones. Proficiency in a non-English language is desirable, though not required.

Qualifications


  • Degree in Human Resources, Labor Relations, Business Administration, International Affairs, or related fields and/or a minimum of three years work experience
  • General familiarity with global current events and/or international cultures 
  • Experience working with a trade union or non-governmental organization
  • Good communication and writing skills
  • Ability to work and interact easily with a wide variety of people
  • Ability to work independently and without supervision
  • Ability to manage multiple assignments simultaneously
  • Computer literacy for word processing and simple spreadsheets
  • Strong desire to learn, coupled with the ability to master new skills quickly
  • Positive outlook and good sense of humor are highly desired


Specific Duties


  • Maintain office calendar and travel and leave schedules;
  • Manage logistics and scheduling for interviews, meetings, conferences, international travel/visits;
  • Prepare meeting and interview materials and set up conference rooms (including virtual platforms);
  • Update databases maintained by the office/department and run basic reports from those systems;
  • Perform basic research including internet searches and locating resource materials, prepare briefing documents;
  • Proofread/edit proposals, reports, letters/emails, and other documents;
  • Post job openings internally and externally, using Solidarity Center's application management system (BambooHR) and assist with basic recruiting tasks
  • Make travel arrangements for department staff, consultants, and visitors;
  • Prepare check requests, wire transfer requests, credit card reconciliations, and travel expense reports;
  • Coordinate activities with other departments and assist them as needed;
  • Assist in preparation of budgets;
  • Perform clerical and administrative tasks such as note taking, transcription, translation, finalization and production of documents, filing, faxing, drafting routine documents and telephone work
  • Provide coverage at the front desk as needed, or assist other departments that experience temporary administrative staff shortages


This is a collective bargaining unit position, generously compensated with a gross annual salary starting at approximately $59,165 USD. A robust benefits package includes fully paid health insurance, a 401k retirement plan plus AFL-CIO pension, life insurance, and ample paid time off for holidays, vacation, and sick leave. Pre-tax deduction programs are also available for commuting, dependent care, and health care expenses. 


The Solidarity Center cultivates the values of diversity, equality, and inclusion among its staff and partners. It does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, or any other status protected under applicable law. Candidates from traditionally underrepresented groups are strongly encouraged to apply. If you have a disability and require a reasonable accommodation to apply for this position, please contact us at information@solidaritycenter.org


For Candidates Applying from the AFL-CIO: Solidarity Center works in partnership with the AFL-CIO on recruiting and filling positions. For that reason, our policy is to notify the AFL-CIO prior to interviewing any of its current employees.

Thank You

Your application was submitted successfully.

  • Location
    Washington, District of Columbia
  • Department
    Organizational and Leadership Development
  • Employment Type
    Full-time
  • Minimum Experience
    Entry-level