Administrative Assistant

Program Coordination · Washington, District of Columbia
Department Program Coordination
Employment Type Full-time
Minimum Experience Entry-level

Please Note: Solidarity Center staff enjoy a hybrid telework/in-person schedule. We also have a mandatory vaccine policy and safety protocols in all our facilities. All candidates applying for this role will be expected to adhere to these policies and to work in the Washington, D.C. office a minimum of three days per week unless an ADA or health-related exemption is approved.


Location: Washington, DC

Application Deadline: When filled


Summary


Solidarity Center seeks to hire a highly organized, detail-oriented administrative assistant to handle of range of logistics and clerical functions for its Program Coordination department. Since this department touches all of Solidarity Center's regional and thematic areas of work, it is a great opportunity for someone who wants to come into the organization and learn what we do while deepening their knowledge, skills, and contacts in the field of international development and worker rights programs.


This individual must be able to handle multiple tasks with high levels of accuracy and keen attention to detail. A basic understanding of international relations issues and a commitment to Solidarity Center's mission are important for success. We are looking for someone who is organized and has good communication and people skills, as the Administrative Assistant will exchange information and coordinate with other departments across the organization. This will include interacting with field offices worldwide so this individual should be comfortable working with people from diverse backgrounds and be flexible in accommodating different time zones. Proficiency in a non-English language is desirable, though not required.


Qualifications


  • Degree in Political Science, International Relations, Labor Relations or related fields and/or a minimum of three years work experience
  • Working knowledge of international relations 
  • Trade union experience and/or work with non-governmental organizations
  • Good communication and writing skills required
  • Ability to work and interact easily with a wide variety of people
  • Ability to work independently and without supervision
  • Ability to manage multiple assignments simultaneously
  • Computer literacy for word processing and simple spreadsheets

Specific Duties


  • Maintain office calendar and travel and leave schedules;
  • Manage logistics for meetings and conferences and visits from the field; prepare materials and set up conference rooms;
  • Update databases maintained by the office/department
  • Perform basic research including internet searches and locating resource materials, prepare briefing documents;
  • Proofread/edit proposals, reports, letters, and other correspondence;
  • Make travel arrangements for office/department staff, consultants and visitors;
  • Prepare check requests, wire transfer requests and travel expense reports;
  • Coordinate activities with, and assist as required, the Center’s other offices/departments;
  • Assist in preparation of budgets;
  • Perform clerical and administrative tasks such as note taking, transcription, translation, finalization and production of documents, filing, faxing, drafting routine documents and telephone work


This is a collective bargaining unit position, generously compensated with a gross annual salary starting at approximately $59,165 USD. A robust benefits package includes fully paid health insurance, a 401k retirement plan plus AFL-CIO pension, life insurance, and ample paid time off for holidays, vacation, and sick leave. Pre-tax deduction programs are also available for commuting, dependent care, and health care expenses. 


The Solidarity Center cultivates the values of diversity, equality, and inclusion among its staff and partners. It does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, or any other status protected under applicable law. Candidates from traditionally underrepresented groups are strongly encouraged to apply. If you have a disability and require a reasonable accommodation to apply for this position, please contact us at information@solidaritycenter.org


For Candidates Applying from the AFL-CIO: Please be advised that we will inform the AFL-CIO when any of its current employees apply for positions with Solidarity Center. This notification is a matter of policy for all candidates, regardless of each individual’s qualifications and competitiveness for a specific opportunity.

Thank You

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  • Location
    Washington, District of Columbia
  • Department
    Program Coordination
  • Employment Type
    Full-time
  • Minimum Experience
    Entry-level